Assign one final decision maker
Choose the person who can settle keep-or-remove questions during the job. A shared spreadsheet should list rooms, large items, leased equipment, landlord property, and anything awaiting review.
Pull out records and data-bearing devices
Paper files, hard drives, computers, phones, copiers, and multifunction printers can contain sensitive information. Keep them in a controlled stream. EPA provides current information for businesses evaluating certified electronics recyclers; use a verified destination rather than mixing devices into an ordinary load.
Confirm the building window
Ask about freight elevators, docks, vendor insurance documents, door protection, quiet hours, keys, alarms, and after-hours access. Put the approved window in writing and identify who can open the site.
Photograph the final scope
Take one image of each room and a close view of unusually large or heavy items. Photograph the path to the loading point. The images should answer practical questions about volume and access without exposing confidential material.
Bring this to the first conversation
| Record | Why it matters |
|---|---|
| Item count and photographs | Defines the visible load without a volume guess. |
| Access route | Shows stairs, doors, elevators, docks, and carry distance. |
| Exceptions list | Separates connected, restricted, confidential, leased, or unknown material. |
| Deadline and approved window | Distinguishes the desired date from the property’s usable loading time. |
Source checked September 30, 2026: EPA guidance for electronics recyclers. Apply the source only to the material and jurisdiction it covers; it does not confirm GreenWay acceptance.
Review the companion office cleanouts service page, then use the commercial estimate checklist.